ÂÌÆÞÉçÇø

Yes, upon separation of employment, employees will receive payment for a maximum of 240 hours of Personal Absence (prorated) for part-time employees. This is referred to as terminal leave pay.

• Public Employees’ Retirement System of ÂÌÆÞÉçÇø (PERS) participants: After processing the terminal leave payment limited to 240 hours (prorated for part-time employees), the remaining balance of your Personal and Major Medical Leave will be submitted to PERS and applied to your retirement account as additional months of service credit.

• Optional Retirement Plan (ORP) participants: After payment of terminal leave pay limited to 240 hours (prorated for part-time employees), the remaining balance of Personal Leave and Major Medical Leave will be forfeited.

Yes, we will accept transfer of time off and leave from Institutions of Higher Learning and state agencies if there is no break in employment. Human Resources will determine if a transfer is permitted.

To transfer hours, the former employer must submit an email to that includes the employee's name, date of hire, date of separation, accrual rate, and hours transferred.

When leave is transferred from another state agency, the employee will accrue leave based on their date of hire with the previous agency.

For example: 

• An employee is hired into a staff position on January 1, 2018. Their monthly accrual rate for personal Leave is 12 hours per month.
• An employee transferred from another state agency on January 1, 2018. The start date with the former employer was January 1, 2012. The employee will begin accruing leave with the University of ÂÌÆÞÉçÇø at 14 hours of personal leave per month.

State agencies are permitted to accept the transfer of leave from another ÂÌÆÞÉçÇø state agency. The acceptance of such transfers is at the new employer’s discretion.

Once Personal Leave has been exhausted, any additional time away from work will be unpaid. For exempt (salaried) employees, accrued leave must be available to cover any full workday missed.

To avoid overpayment, an exempt (salaried) employee should immediately submit an Unpaid Leave absence request in Workday once Personal Leave is exhausted. This places the exempt (salaried) employee on a “Leave of Absence without Pay” status. The Unpaid Leave option can be found under “Leave Types” within the Request Absence task in Workday.

Medical Time cannot be used for personal absences.

1st Day Illness or Unpaid Time Off must be used as eight hours (prorated for a part-time employee) before Medical Time Off may be used. When you exhaust all medical time, your personal hours will be used for the remainder of your absence.

Should an employee pass away with accumulated Personal Time Off hours, the wages or salary for the total unused Personal Time time shall be paid to the person designated by the employee for this purpose or, in the absence of such designation, to the beneficiary of the employee as recorded with the PERS or ORP accounts.